Out of every fourteen information technology projects, only one comes in on-time and within budget (Runn). This means more than 92% take longer and/or cost more than planned. If you manage a facility or lead an engineering team, that statistic likely hits close to home. You start a new digital transformation initiative with a clear vision, a solid financial plan, and eager stakeholders. Then, the wheels fall off. Deadlines slip, costs multiply, and frustration peaks.

Why does this keep happening, and how can you prevent it?

The manufacturing sector faces unique pressures. You must maintain consistently high quality, navigate complex global supply chains, and meet strict time-to-market demands. When you introduce a new technology project into this environment, the margin for error shrinks to zero. A single misstep can pause a production line or create massive financial strain.

Understanding the root causes of project failure gives you the power to change the outcome. Most delays and cost overruns do not happen because the technology is flawed. They happen because of human disconnects, poorly managed vendors, and overlooked vulnerabilities. Here is a deep dive into the top challenges derailing your tech initiatives and the exact strategies you need to fix them.

Key Challenge 1: Misalignment Between IT and OT Teams

The modern manufacturing plant runs on two distinct tracks: Information Technology (IT) and Operational Technology (OT). For decades, these two groups operated in total isolation. IT managed the data, the servers, and the enterprise software. OT managed the physical machinery, the programmable logic controllers (PLCs), and the factory floor.

When you launch a new manufacturing tech project, these two worlds must collide. Unfortunately, they rarely speak the same language.

IT teams prioritize data security, rapid software updates, and network integrity. OT teams care about one thing above all else: uptime. They focus on keeping the machines running smoothly and safely. When these teams fail to align their operational objectives, your project timeline will suffer (BCG).

How Disconnects Cause Massive Delays

Consider a common scenario. A plant decides to implement a new predictive maintenance platform. The IT department drives the project, focusing entirely on cloud integration and data flow. They design the system perfectly from a software perspective.

However, they fail to consult the OT team about how the new sensors will physically integrate with legacy machinery. When deployment day arrives, the OT engineers halt the installation. They realize the new data collection method requires taking critical machines offline during peak production hours. A project that looked great on a spreadsheet suddenly halts for months while the teams renegotiate the deployment schedule.

Actionable Insight: Establish a Unified Communication Framework

You can eliminate this friction by establishing a unified communication framework before the project officially begins. Do not let one team build the strategy and hand it to the other for execution.

Form a cross-functional steering committee that includes leadership from both IT and OT. Force these groups to define the core business outcome together. Map out exactly how the project impacts both network security and physical production. Create shared metrics for success so that neither team can claim victory unless both the data requirements and the uptime requirements are met.

Key Challenge 2: Vendor Drift and Scope Creep

Manufacturing projects rarely happen in a vacuum. You rely on external contractors, third-party software vendors, and equipment suppliers. Adding these third parties to your production process increases the risk of miscommunication exponentially.

Vendor drift occurs when your external partners slowly lose focus on the original project goals (Shaun Bartley, LinkedIn). They might swap out key personnel, delay hardware deliveries, or misinterpret the technical specifications. Meanwhile, scope creep happens internally. Stakeholders ask for minor tweaks or additional features that were never part of the original budget. These unauthorized changes combine with vendor drift to create a perfect storm of cost overruns.

The Mid-Sized Plant That Loses Control

Take the case of a mid-sized automotive parts plant attempting to automate a packaging line. The project begins with a strict scope and a rigid budget. The plant hires an integration vendor to handle the robotics and software.

Two months into the project, the plant manager asks the vendor to add a new vision inspection system to the line. The vendor agrees but failes to clearly communicate the cost and time impact of this change. As the vendor struggles to integrate the unplanned vision system, their core robotics team is reassigned to another client.

The "gray area" expands rapidly. No one tracks the changes effectively. By the time the line finally goes live, the project is four months late and costs 50% more than the initial estimate. The plant suffers severe cash flow problems simply by losing control of the scope.

Actionable Insight: Use Milestone-Based Contracts

You can stop vendor drift and scope creep by tying financial incentives directly to project progress. Move away from standard time-and-materials contracts and implement milestone-based agreements.

Break your project down into specific, measurable phases. Require your vendors to deliver tangible results—such as completing the factory acceptance test or finalizing the software architecture—before you release the next round of funding. If internal stakeholders request a change in scope, force that request through a formal review process. Evaluate how the change impacts the specific milestones. This approach holds everyone accountable and keeps your budget firmly grounded in reality.

Key Challenge 3: Cybersecurity Oversights

Historically, the factory floor was an isolated environment. The machines did not connect to the internet, so cyber threats were an IT problem, not a manufacturing problem. Today, the rise of the Industrial Internet of Things (IIoT) changes everything. Every new sensor, automated guided vehicle, and connected PLC represents a potential entry point for hackers.

Despite this reality, many project teams still treat cybersecurity as an afterthought (Acquaint Softtech). They focus entirely on throughput, efficiency, and hardware installation. They assume the IT department will simply "bolt on" the security features right before the system goes live.

This oversight is one of the most expensive mistakes you can make.

The Cost of Ignoring Security

Failing to budget for adequate security measures leads to massive unanticipated expenses. When you build a system without security in mind, you accumulate dangerous technical debt. Fixing these vulnerabilities after the fact requires tearing down the architecture and starting over.

If a vulnerability actually leads to a breach, the consequences are devastating. The average cost of an industrial data breach runs into the millions, factoring in system downtime, ruined equipment, and lost customer trust. If a piece of ransomware locks up your newly upgraded production line, all the efficiency gains you planned for instantly disappear.

Actionable Insight: Integrate Cybersecurity Assessments

You must treat cybersecurity as a foundational element of your project roadmap. Do not wait until the testing phase to ask about firewalls and encryption.

Bring a cybersecurity specialist into the initial discovery phase. Conduct a thorough risk assessment on every new piece of hardware and software you plan to introduce to the plant. Ask your vendors to provide documentation proving their systems meet current industrial security standards. By addressing these risks early, you avoid the sudden, massive expenses required to fix a compromised system later on.

Conclusion

Manufacturing tech projects do not have to be a source of stress, delays, and financial strain. When you address the human elements of project management, you dramatically increase your chances of success.

To deliver your next project on time and under budget, remember these three core takeaways:

• Align your IT and OT teams: Build cross-functional committees early to ensure your digital goals do not conflict with your physical production needs.
• Manage vendors effectively: Stop scope creep and vendor drift by tying payments to strict, measurable project milestones.
• Prioritize cybersecurity: Bake security assessments into your project roadmap from day one to avoid costly rework and dangerous vulnerabilities.

Take a hard look at your upcoming tech initiatives. Apply these actionable strategies to your planning process today, and watch your manufacturing projects transform from costly liabilities into powerful drivers of growth.

Written using Jasper

Small businesses face unprecedented cybersecurity challenges as we move through 2025. In a recent article at CSO, John Leyden discusses Global Cybersecurity Outlook 2025, a report from the World Economic Forum (WEF) claiming “'71% of cyber leaders say small organizations have already reached a critical tipping point where they can no longer adequately secure themselves against growing complexity of cyber risks.'” This alarming statistic underscores an urgent reality: the digital transformation that has enabled business growth has also created vulnerabilities that cybercriminals are eager to exploit.

This post explores the key cybersecurity challenges confronting small businesses and provides actionable strategies to strengthen your digital defenses without breaking the bank.

The Current State of Small Business Cybersecurity

According to Leyden, "[m]ore than a third (35%) of small organizations believe their cyber resilience is inadequate, a proportion that has increased sevenfold since 2022." This dramatic shift highlights how rapidly the threat landscape has evolved, particularly as businesses have accelerated their digital transformation efforts.

The contrast with larger organizations is striking. While small businesses struggle with mounting security challenges, large enterprises have actually improved their cybersecurity posture, with insufficient cyber resilience reports nearly halving over the same period. This growing disparity creates a dangerous environment where small businesses become increasingly attractive targets for cybercriminals.

The rise in cloud-based IT solutions and digital transformation consulting needs has created new attack surfaces that many small businesses are unprepared to defend. As organizations migrate to cloud infrastructure, the complexity of maintaining adequate security grows exponentially.

Why Small Businesses Are Struggling

The Skills Gap Crisis

"WEF’s report," writes Leyden, "estimates that the cyber skills gap has increased by 8%, with two out of three organizations reporting moderate-to-critical skills gaps, including a lack of essential talent and skills to meet their security requirements." Small businesses face unique challenges in this environment:

• Burnout and High Turnover: “With limited resource [sic] in the business," Leyden quotes cybersecurity company Red Helix's Tom Exelby, "employees are often wearing multiple hats and the pressure to manage cybersecurity on top of their regular duties can lead to fatigue, missed threats, and higher turnover.”
• Difficulty Attracting Talent: Even when budget permits, small businesses struggle to attract skilled cybersecurity professionals who prefer the variety and resources available at larger organizations.

Resource Constraints and Competing Priorities

Small business leaders often find themselves caught between competing priorities. Implementing comprehensive security measures requires strategies across multiple levels—user training, email threat detection, endpoint protection, authentication systems, patch management, and backup procedures. This extensive list can overwhelm teams with limited budgets and personnel.

The challenge becomes even more complex when considering the need for cloud infrastructure management and business productivity tools that enhance operations while maintaining security standards.

The False Security of Obscurity

Many small business owners mistakenly believe cybercriminals only target large organizations. This assumption proves dangerous, particularly as small businesses increasingly become targets in supply chain attacks. Cybercriminals recognize that smaller companies often serve as exploitable links to larger enterprises, making them valuable stepping stones to bigger targets.

Effective Cybersecurity Strategies for Small Businesses

Prioritize and Grade Security Issues

The volume of software vulnerabilities has surged dramatically—from 25,059 reported in 2022 to over 40,000 in 2024. For small teams, tracking every potential issue becomes impossible. The solution lies in developing a systematic approach to prioritize threats based on severity and potential business impact.

Focus your limited resources on addressing the most critical vulnerabilities first. This strategic approach ensures maximum protection with minimal resource expenditure.

Implement Regular Employee Training

Annual cybersecurity training modules no longer provide adequate protection given the rapid pace of change in the threat landscape. Modern training approaches should be dynamic and context-aware, delivering education when and where employees are most likely to encounter threats.

Consider implementing:

• Simulated phishing exercises
• Real-time security awareness alerts
• Brief, regular training updates rather than lengthy annual sessions
• Role-specific security training that addresses unique departmental risks

Partner with Cybersecurity Providers

One of the most effective strategies for small businesses involves partnering with managed security service providers. These partnerships offer several advantages:

• Access to Expertise: Gain access to cybersecurity specialists without the cost of full-time employees.
• 24/7 Monitoring: Many providers offer round-the-clock threat monitoring and response capabilities.
• Cost-Effective Solutions: Managed services often provide enterprise-level security at small business prices.
• Scalable Protection: Services can grow with your business needs and budget.

Leverage Automation and Cloud Technology for SMEs

Automation serves as a force multiplier for small IT teams. By automating routine security tasks, businesses can:

• Reduce the constant churn of alerts requiring manual attention
• Implement consistent security policies across all systems
• Free up staff time for strategic security initiatives
• Minimize human error in critical security processes
• Data management services that include automated backup and recovery procedures ensure business continuity while reducing the manual workload on your team.

Develop a Comprehensive Cloud Migration Services Strategy

As businesses increasingly rely on cloud-based solutions, developing a secure migration strategy becomes essential. Working with experts in cloud cost optimization ensures you maximize security benefits while controlling expenses.

Key considerations include:

• Evaluating security features of different cloud providers
• Implementing proper access controls and authentication
• Ensuring data encryption both in transit and at rest
• Regular security assessments of cloud configurations

Taking Action on Small Business Cybersecurity

Small businesses cannot afford to wait until after a security incident to address cybersecurity challenges. The threat landscape continues to evolve rapidly, with AI-powered attacks becoming more sophisticated and automated threats scaling to target multiple businesses simultaneously.

Success requires a proactive approach that combines strategic planning, employee education, and expert support. By implementing the strategies outlined above and working with experienced professionals, small businesses can significantly improve their cybersecurity posture without overwhelming their resources.

The investment in proper cybersecurity measures pays dividends not only in protection from threats but also in customer confidence, operational efficiency, and long-term business sustainability.

If you need help developing a cybersecurity plan for your business, reach out to us via the Let's Talk! button below, or call 913-624-1675!

Source(s) consulted for this post:

Smaller organizations nearing cybersecurity breaking point

Occasionally, I run into a business owner who’s afraid of the cloud. They don’t have nephophobia–they just like to keep their data on-site. Their argument often goes something like this:

“I like to know where it’s at.”

“The cloud has breaches all the time!”

“What if my data gets deleted?”

Or, my personal favorite:

“”I don’t want the Chinese to hack into my system.”

There are various levels of validity to these concerns. They often come up during well-meaning security presentations oscillating somewhere between “prudent” and “FUD” (good old “fear, uncertainty, and doubt”!).

Often overlooked, however, is the fact that the risk of keeping your data on-prem is likely greater than your risk of it suffering a cloud-based disaster.

When it comes to security, maintaining your own IT infrastructure is a big risk factor. Security firm Imperva concluded “46 % of On-Prem Databases Contain Vulnerabilities”. MyTechDecisions is reporting recent vulnerabilities in on-prem systems have highlighted the security advantages of the cloud. In both cases, a big part of the problem is insufficiently patched resources at individual companies. Many organizations are simply unable or unwilling to pay for the IT security expertise and labor required to keep everything fully patched. These vulnerabilities are an attractive target for bad actors.

In addition to the risks inherent to on-prem solutions, the cloud providers are incentivized to continuously improve their services. In a round-table discussion published by the Albany Business review, Lauren Groff discusseshow a cloud subscription model gives vendors a higher ROI for enhancements than the legacy model used for many on-prem products.

While human nature tempts us to “keep our data where we can see it”, the realities of the market and scarce resources tell a different story. Move your data to the cloud, so you can sleep better at night!

Executive Summary:

Manual provisioning/deprovisioning, multiple sign-ons, and a lack of automation are responsible for lost time and money, as well as major security risks, at a multitude of companies–including yours, most likely. A unified identity platform like HelloID can prevent losses you can’t afford.

I want to tell you a story for Halloween. It’s a scary story, of course–about time, effort, and money wasted. And the worst part is, it didn’t have to happen. It was entirely preventable.

During my IT career, I have worked for large companies and small companies, private companies and public companies, my own companies and other peoples’ companies. This is a story that could have happened at any of them. But what’s most important is, it could be happening at YOUR company. Right now.

The time you don’t get back

I was starting a new job, working for a national company, which was subcontracted to another national company, which was contracted to a national retailer. The contracting company and the retailer each had their own security, of course, and I had to be set up in both their systems–first at the contracting company, then at the retailer. Getting access (so I could do my job) took TWO WEEKS. That’s two weeks at full salary, during which I could do nothing of any substance to contribute to the mission of the organization (other than some training–which I exhausted within a few days.) The rest of the time, I showed up at the office and waited for the on-boarding team at the contracting company to assign me the access I needed to work.

Are you scared yet? Are you adding-up the costs of this sort of inefficiency?

It gets worse.

The same thing happened to basically every member of our team–twenty-some people sitting around, waiting for access so they could start providing value. How long did it take us to dig our way out of that hole?

The worst part is, it doesn’t stop there.

Something similar to this, on some scale, has happened to me at every company where I have ever worked–including my own. It occurs nearly everywhere, all over the country, all around the world.

Think it doesn’t happen at your company? Are you sure?

The old way doesn’t work any more

The IT field has grown-up, but the IT departments at many companies haven’t matured with it. Even at the largest and most sophisticated organizations, there can be key processes that occur manually–because no one knows how to automate them, because no one wants to take the time, or maybe just because “we’ve always done it that way.” In my case, my access request sat in a queue for two weeks, waiting for a particular IT person to complete it. And the same thing happened when individuals left our team–in some cases, their accounts stayed active for weeks.

The problem is, companies can no longer afford these lapses. The market is too competitive, the potential fallout from a security breach too grave. Provisioning and deprovisioning have to move at the speed of hardware and software, not at the speed of the operator.

“A” is for answer, and the answer is automation

This issue is frustrating, because IT solved it a long time ago. We already have the platforms to fully automate provisioning and deprovisioning, to create a “single sign-on” (SSO) experience, to make on-boarding fast and painless, to secure organizations against the misuse of stale accounts. All that’s required is the will to do it.

Hello, HelloID

One possible solution is HelloID from TOOLS4EVER, which combines broad capabilities in the areas of provisioning/deprovisioning, SSO, and automation, along with deep subject-matter expertise in identity/access management, security, and integration. HelloID is a platform that can significantly limit time spent waiting for access, the hassle of multiple sets of credentials, the potential for error caused by manual administration, and the security risks inherent in off-boarding team-members.

There is no one-size fits all solution, so HelloID is designed to be tailored to your environment, your requirements, and your processes.

These issues aren’t going away, and the gap between the capabilities of legacy approaches and the requirements of the current IT landscape will only continue to grow. Eventually, every company will need the capabilities of something like HelloID. The longer we wait, the greater the risk.

Next Steps:

Share With —

CTO, CISO, IT Director

Action Items —

• Audit your on-boarding process to determine how much money you’re wasting during the first two weeks of a new-hire’s tenure.

• Audit your off-boarding process to determine how long user credentials remain an active threat.

• Review the RTO of a solution like HelloID, which can help mitigate or eliminate these risks.

• Migrate from wasteful and risky legacy processes to a system that can assign and revoke privileges automatically, at machine speed.

One of the first lessons I learned from my sales coach, Dan Stalp with Sandler Sales Training, is that it’s good to be a dummy.

A “dummy” isn’t stupid. A dummy is smart enough to realize he or she doesn’t have all the answers. A dummy is always ready to learn. A dummy knows how to ask the right questions.

This was a valuable insight for me. I started out as a computer and networking expert, and like a lot of IT engineers, I wanted to be the smartest guy in the room. When I began running my own organization, however, I learned the key skill was identifying the smartest “guy” in any room, and learning from him or her.

Perhaps that’s why I have long been a fan of the “Dummies…” series of training materials (originally published by IDG Books, now by John Wiley & Sons, Inc.) Using a well-designed, standardized format, these materials are excellent at boiling down a complex subject and presenting an easy-to-understand overview. They are a great way to become conversant in an important topic, so you can start asking good questions.

Last year, Wiley teamed-up with Red Hat and Intel to release a short .PDF entitled “Hybrid Cloud Strategy for Dummies.” If you are a CEO, president, or business owner who wants to move your organization into the cloud, this document may be a valuable resource.

In part, “Hybrid Cloud Strategy for Dummies” is an advertisement for Cloudforms, Red Hat’s “single-pane-of-glass” cloud management tool. This, however, is very minimal. For the most part, it’s an excellent high-level overview of the challenges and rewards involved in developing a business strategy for hybrid cloud-computing. I encourage any CEO with cloud-computing needs to review it. Below is a brief summary of what it covers:

If you run a private cloud, you may have already learned that it’s difficult to entirely eliminate dependence on all public cloud resources. Even if you have no private cloud, you still probably have a footprint in two (or more!) public clouds. “Hybrid Cloud Strategy for Dummies” calls this heterogeneous model “hybrid cloud” (or, if no private cloud resources are involved, “multi-cloud”.) Spreading your cloud-computing around like this can have advantages, but it can also result in some nasty billing surprises if it’s not planned and deployed correctly.

The topics covered in this document are relevant for any organization thinking of investing in public or private cloud resources. It’s certainly worth a 25–30 minute read to get up-to-speed on the subject and the critical implications for your business strategy going forward. Take time to check it out with your team.